NASPA Event Safety During the Pandemic
UPDATED January 7, 2022
As the COVID-19 Global Pandemic status changes with the Omicron variant, NASPA is aware of the surge and the current 30-day State of Emergency in the State of Maryland. We have been in touch with leaders in Baltimore and will continue to monitor the data. NASPA is both cautiously optimistic and prepared to manage our place-based events with the health, safety, and well-being of our attendees in mind. NASPA is committed to providing a safe, productive, and welcoming environment in which to learn. All participants, including, but not limited to, attendees, speakers, sponsors, volunteers, NASPA staff, service providers, and others are expected to abide by our code of conduct and all polices in effect for the event.
We will continue to monitor and update safety precautions for the NASPA Annual Conference regularly and coordinate with trusted national resources, state and local public health agencies, and the hotels/venues hosting the event.
At this time, we plan to join in Baltimore for our first place-based annual meeting since 2019. We will continue to assess the risks in the area local to the event and the current status in the United States. In keeping with the Association's duty of care and the responsibility as host, NASPA has implemented safety requirements for the 2022 NASPA Annual Conference.
As of January 7, 2022, we have updated our policies to the below and we reserve the right to modify these policies and procedures at any time given the rapidly changing nature of the current global pandemic.
In keeping with the Association's duty to care and responsibility as host, NASPA leadership has decided that all participants at the in-person 2022 NASPA Annual Conference, whether a presenter, attendee, exhibitor, staff, guest, or vendor will be required to be fully vaccinated. "Full vaccination" means that either 14 days have passed since receiving the second dose of FDA or WHO authorized (or emergency use authorized) double-dozed vaccines or single-dose vaccine. Proof of vaccination will be required to attend #NASPA22.
UPDATED: We strongly encourage all attendees who are eligible to receive the COVID-19 Booster in addition to being fully vaccinated. NASPA is following the CDC definition of fully vaccinated for vaccination requirement for the event, but we encourage individuals who are eligible to receive the booster prior to attending the event.
Attendees will be required to attest to their vaccination during the registration process and provide CDC-or WHO-approved proof of vaccination status prior to attending the conference in Baltimore. NASPA will follow-up with all registrants with HIPAA-compliant online process to upload a copy or photo of your documentation. For those individuals who are not vaccinated, you will be offered the option to register but you will be required to provide documentation of a negative PCR test no more than 72 hours prior to arrival in Baltimore. Note: At this time, testing is a permissible option, however, were a local, city, or state vaccination requirement be implemented, this would supercede NASPA's current policy with all attendees required to be vaccinated.
If you are unable to meet this requirement, we encourage you to register for the 2022 NASPA Annual Conference Virtual Experience that will offer you many sessions and some keynote sessions at the same time as the place-based event.
UPDATED: NASPA strongly encourages individuals to be tested for COVID prior to traveling to any NASPA event. Individuals who test positive should stay home and cancel your registration.
UPDATED: All participants at the NASPA Annual Conference will be required to wear KN95, KF94s, or N95 masks during the event. Cloth masks and Gaiters will not be accepted as facial coverings at the NASPA Annual Conference.
UPDATED: Masks must be worn at all times, except while actively eating/drinking, and in any venue that is considered a NASPA Annual Conference space (both on-site and off-site venues). All presenters will be required to present with masks on and use provided microphones to amplify sound. Masks must cover both the mouth and nose. We ask that participants honor the requests of others to mask up and/or maintain physical distancing.
Individuals who have a documented disability which precludes the wearing of a mask may request a modification to mask policies. Please contact Stephanie Gordon, vice president for professional development, and Amy Shopkorn, vice president for operations at [email protected], to discuss modification(s) to mask policies.
While many venues are not currently requiring physical distancing, NASPA will provide physically-distant seating and event space set-up to allow individuals who wish to physically distance while in sessions to do so comfortably. Additionally, to help attendees communicate their level of comfort in interacting with one another, NASPA will provide color-coded ribbons to all onsite attendees:
- Red = Greet From 6 Feet
- Yellow = Elbows Only
- Green = Handshakes and Hi-fives
NASPA is continuing to develop onsite protocols for seating, signage, meals, and other events during the NASPA Annual Conference. More information will be posted on this website throughout the preparation for your arrival in Baltimore. We look forward to welcoming you to Baltimore for what we hope to be a wonderful NASPA reunion!