Funding Your #NASPA19 Trip
With over 7,000 student affairs educators and 500+ educational sessions, the NASPA Annual Conference is a global gathering not to be missed! Between conference registration, travel, housing, and other expenses, we know the costs can add up. We want to see you in Los Angeles for #NASPA19, so consider these tips for covering the trip cost.
Estimate All Expenses
Before funding your trip, you need a sense of the total cost. This may include costs such as (but is not limited to):
- Conference registration- The earlier you register, the lower the cost. Registration costs also vary by membership level. Note all of the deadlines for registration costs and keep it in mind when you seek funding.
- Transportation- Flights, luggage fees, taxis to and from the airport, public transportation, car rental, gas, mileage, and parking are some of the expenses to consider in your cost. If your workplace is funding your trip, they may have agreements to use certain airlines or transportation companies sometimes at a discounted rate.
- Housing- Accommodations, such as hotel stay, should be estimated all-inclusive of tax and daily service or room fees. Check the Plan Your Trip section of the #NASPA19 conference website for a list of conference hotels, which you can book by contacting the Housing Bureau. You can also find a roommate using the matching tool RoomSync.
- Food- Add up the cost of meals during your time at the conference and outline a budget. You’ll want to figure out the logistics of paying for food, such as receiving per diem, getting a cash advance, paying out of pocket for later reimbursement, keeping receipts, and separating alcoholic beverages from your tab.
Request Professional Development Funds
Does your department, institution, or organization have funds or scholarships to award employees for professional growth? Find out by talking to your supervisor, colleague, or human resources staff. You can also poke around your institution’s website.
Be prepared to answer questions such as what you will bring back to your workplace as a result of your attendance. As the largest event of its kind, the Annual Conference brings a wide variety of educational sessions, speakers, pre-conferences, socials, and other development opportunities to fit your needs. You can also select program tracks based off of professional level, content area, and student affairs competency. In short, there is a lot to choose from for you to bring back to your workplace!
Boost your professional development fund request by considering the following:
- Submit a proposal to present at the conference through the Call for Programs
- Apply for scholarships and awards through NASPA Constituent Groups such as Regions and Knowledge Communities
- Offer to represent your institution, such as at The Placement Exchange or the Grad Prep Fair
- Find other attendees you can share some expenses with, such as by joining the Facebook group for First-Time Attendees
The more informed you are about #NASPA19 Annual Conference, the more prepared you are for funding and ultimately attending your trip. You wouldn’t want to miss the conference because you missed a registration deadline or can’t find housing options, now would you? Us neither! Keep up to date with the latest conference news:
- Bookmark and regularly check the Conference site for blog posts
- Add NASPA on Facebook, Twitter, and Instagram
- Follow the hashtag #NASPA19 on Facebook, Twitter, and Instagram
- Join the First-Time Attendee Facebook group