NASPA
2019 NASPA Annual Conference

FAQ

We understand that attending a conference can be a bit overwhelming. To help, we’ve assembled a list of our most common questions so that you can get the answers you need.

Additional questions?

Still can’t find what you’re looking for? Tweet us @NASPAtweets!

For questions related to the conference, please contact Stephanie Gordon at sgordon@naspa.org.

For questions regarding Exhibits and Sponsorships contact Fred Comparato at fcomparato@naspa.org.


General

What are the official dates of the Annual Conference?

The NASPA Annual Conference will take place Saturday, March 9, 2019 to Wednesday, March 13, 2019.

How many people will be at the conference?

This year, the NASPA Annual Conference will have about 8,000 attendees.

How can I become an exhibitor?

We have many different exhibitor and sponsorship opportunities at the NASPA Annual Conference! Exhibitor information can be found on the Sponsor & Exhibit page of the Annual Conference website. You can also email Fred Comparato at fcomparato@naspa.org.

What is the headquarter hotel?

We have many events at nearby hotels but the majority of the conference will take place at the Los Angeles Convention Center.

Registration

Can I pay my membership dues and conference registration fee all at the same time?

No, you must pay your membership dues first. Once your membership has been paid for, you can log-in to the registration system and register for the conference at the member rate.

Can I add other items to my registration at a later date?

Yes, you can log back into your profile and register for pre-conference workshops, or other conference activities after you purchase your conference registration.

What is a Guest registration? Who is it for?

Guest registrations can only be purchased in addition to a full registration. All guests will be identified with an appropriate name badge. A guest is defined as a spouse or significant other, friend, or relative who is not a member of NASPA, is not qualified to become a member, and does not work in a student affairs related occupation. If you want to bring a guest, please provide their name and pay the registration fee during your online registration process. All guests must check-in at the registration desk onsite.

A guest registration includes admission to the opening session, opening reception, featured speaker on Monday & Tuesday and closing session on Wednesday. Guests can attend "open evening receptions" (NOT the VPSA Reception or any "invite only" or "closed receptions"). Guest registrations DO NOT include pre-conference workshops or any educational sessions outside of the Featured Sessions mentioned above. 

Can I only attend a pre-conference workshop and not the entire NASPA Annual Conference?

There are only a select number of pre-conference workshops you can register for without having to register for the NASPA Annual Conference. These include the International Symposium, Community College Institute, and the Undergraduate Pre-Conference Workshop.  In order to register for any other pre-conference workshop, you MUST be registered for the NASPA Annual Conference.

Are there any meals included with the conference registration fee?

Meals are NOT provided during the conference. There will be light appetizers served during the opening reception and exhibit hall breaks may offer coffee or ice cream. Some institutions, knowledge committees, and other sponsored groups will choose to host receptions/meetings that may have food and beverage available but this is not guaranteed.

Presenting

How can I present a session?

Please visit the call for programs page to submit your program. If you have specific questions about program submissions and reviews please contact Stephanie Gordon at sgordon@naspa.org.

Do you have to be a NASPA member in order to present a session?

You do not have to be a NASPA member in order to submit a session for the NASPA Annual Conference. However, if your session gets accepted, the Coordinating Presenter must become a NASPA member.

Do I have to register for the conference if I’m presenting a session?

Yes, you must register for the conference if you are presenting a session. There are no discounts for presenters.

What is the deadline to submit a program?

The deadline to submit a program proposal is September 4, 2018.

Can I edit my program submission (content and presenters) after its been accepted?

You can make edits to your program submission until September 4, 2018 by logging into the system. Please contact Carol Smith at csmith@naspa.org in order to make edits to your program proposal after September 4, 2018.

When will I hear if my program proposal is accepted to the 2019 NASPA Annual Conference?

The coordinating presenter of the program will receive an email in mid-to-late October with the decision the Conference Leadership Committee has made regarding all proposals. If accepted, you must click the "accept" button on the response in order to be included in the program.

Housing

When does housing open?

Housing opens on October 1, 2018.  You will not be able to make reservations at the NASPA Annual Conference Hotels prior to housing opening October 1st. Once you make reservations, you will need to wait until the Housing system sends you your hotel reservation to make any changes.

Whait is the main hotel for the NASPA Annual Conference?

The main hotel for the NASPA Annual Conference in 2019 is the JW Marriott LA Live. There will be several sessions, meetings, and receptions that will be held in this hotel. Several hotels are in walking distance of the LA Convention Center, so you can't go wrong with any of the properties listed on our Plan Your Trip page.

Meeting, Event, and Reception Space Requests

When is the deadline to submit a meeting, event, and reception space request?

The deadline to request meeting space is September 4, 2018 for Knowledge Communities, Divisions, and Groups. For all other groups, please submit your meeting/event space request by November 2, 2018.

Who do I contact if I have questions about space requests?

Please contact Lauren Phillips-Thoryn, director of meetings, at lphillips@naspa.org.