NASPA
2023 NASPA Annual Conference

Presenter Support

Program decisions are now available!

Coordinating presenters may log in to the program submission portal to view program decisions and peer review comments, and to complete next steps. For assistance navigating the portal, please review the sections below or visit the FAQ page.

Presenter Membership and Registration Requirements

All presenters must register for the NASPA Annual Conference, and the coordinating presenter must be a NASPA member. Registration, including conference housing, is open now! The deadline to register at the early rate is December 16, 2022. All presenters must complete their registration by the regular registration deadline of February 24, 2023.

Program Submission and Presenter Portal

You may log in to the program submission portal at any time to access important information about your session. In the portal, you can view important program details and manage your session. Log in to the portal to:

  • View program status
  • Read peer review comments
  • View session date, time, and location (all times are listed in Eastern Time)
  • Update your program
  • Upload presenter headshots and bios
  • Upload presentation slides and handouts

Coordinating presenters should bookmark this page and use it as a reference as you develop your presentation between now and April. Please note that only the coordinating presenter has access to the program information in their portal, and must communicate this information to co-presenters. 

Program Submission Portal

Program Updates

Need to make a change to your program? Follow the instructions below to make or request a change, depending on the type of update. 

Add or Remove Co-Presenters

Edits to supporting presenters may be made by the coordinating presenter directly in the submission portal through December 2022. Follow these steps to add or remove presenters:

  1. Sign in with your NASPA credentials.
  2. Find your program in the table. If you have multiple submissions, use the submission number or title to navigate your list of programs. The Round column in the table should read Presenter Information and Uploads.
  3. If the program you are looking for is not on the main page, check the Incomplete programs page instead.
  4. Click Open or Edit under the Action column. 
  5. You will land on the Additional Presenters page. This page contains the presenter information you included in your original submission. This information may now be edited to add or remove co-presenters.
To add co-presenters to a program that currently has none:

Scroll down and check the box under the Add Additional Presenters section. Checking this box will open up a new section of the form with an Add Presenter button. Click this button and follow the Search Presenters instructions to find presenters in the database and add them to your program. Click Save at the very bottom of the page when you are finished.

To remove an existing co-presenter:

Scroll down to find your presenter table. Find the presenter you wish to remove and click the Remove link. Click Okay to confirm, and Save at the very bottom of the page.

To add another co-presenter:

Click the Add Presenter button. Follow the Search Presenters instructions to find presenters in the database and add them to your program. Click Save at the very bottom of the page when you are finished.

Presenter Name, Title, Institution, and Email Updates

All individual presenter details for both coordinating and supporting presenters (name, title, institution) are pulled from the NASPA member database. These details may be updated directly by the individual presenter on engage.naspa.org under Edit My Profile. Updates will be pushed from the NASPA member database to the Annual Conference program database at a later date.

Other Program Updates

Use the Program Update Form to request the following types of program changes:

  • Title and abstract edits
  • Coordinating presenter changes
  • Requests to change program date/time or format
  • Cancellations 
  • For meeting/reception updates, complete the Meeting/Reception Update Form

Updates will be made on a rolling basis with the first round of changes complete by the first week of December. You will receive an email update from a member of the NASPA team when the request has been completed. In the event that we need additional information or we are not able to accommodate your request, you will receive a follow-up communication with those details.

Thank you for your patience as we manage a high volume of program update requests! 

Program Update Form

Finding Your Program Decision

Program decision notifications were sent via email to the coordinating presenter on Tuesday, October 25. Please reference this email for full details and next steps for your program. To view your program decision within the portal, follow these steps:

  1. Sign in with your NASPA credentials.
  2. This will take you to a page with your program submissions listed in a table. If you submitted multiple programs, they will appear in a list.
  3. Reference the Final Decision Status column for your program decision.

Accessing Peer Review Comments

Follow these steps to access peer review comments on your program:

  1. Sign in with your NASPA credentials.
  2. This will take you to a page with your program submissions listed in a table. If you submitted multiple programs, they will appear in a list.
  3. Click Results under the Action column. 

  4. This will take you to a page where you can read the comments provided by reviewers for each question in the program review process. 

  5. If you submitted multiple programs, return to your list of programs and repeat this process to access reviewer comments for each submission.

Need assistance with the portal?

For help with the program submission portal, visit the Frequently Asked Questions page. If your question is not answered here, please contact us at [email protected].

Preparing for Your Session

The #NASPA23 PowerPoint template will be available to download soon! All presenters are encouraged to use this template and the presentation resources contained within it as you develop slides for your session.

Virtual Experience presenters will also receive details about navigating the virtual space and the technology tools that will be available to facilitate and enhance your session.

Presenter Training, Resources, and Support

The Conference Leadership Committee is hard at work developing presenter resources to help you plan your session, whether you will be presenting in Boston or as part of the NASPA Virtual Experience. 

A present support Discord community will also launch later this year as a space for you to connect with your fellow #NASPA23 presenters. We hope you will join your fellow presenters in this collaborative online space! 

Presentation Archive

Access materials from past Annual Conferences whenever and wherever thanks to the Presentation Archive. Immediately following events, presenters will begin to upload their slides, presentations, and more.

Access the Presentation Archive