Presenter Support
Welcome, #NASPA25 Presenters!
We are excited to see you in New Orleans! Use the resources on this page to prepare for your presentation at the 2025 NASPA Annual Conference.
Presenter Membership and Registration Requirements
As a reminder, all presenters must register for the NASPA Annual Conference, and the coordinating presenter must be a NASPA member. Click here to register. Presenters must complete their registration by the regular registration deadline of February 5, 2025. To receive the early registration rate, register by December 18, 2024.
New Speaker Hub
NASPA is excited to launch a new Speaker Hub this spring! Within the Speaker Hub, you will be able to view the the sessions you are presenting, as well as the full conference schedule that includes date, time, room, presenters, and all other session details. In the Speaker Hub, you will also be able to upload slides and other materials, and manage your speaker profile including your bio and photo. Access to the session information and tasks in the Speaker Hub is available to all presenters, including both coordinating and supporting presenters.
On February 27, all presenters received an invitation email from NASPA Events ([email protected]) with two links: one to access the Speaker Hub, and another to complete speaker onboarding, which is a required first step.
What should you do once you receive the invite email?
- First, click the link to complete speaker onboarding. This will take you to a page where you will be asked to create an account, after which you will be able to update your speaker profile.
- Once you are logged in to the Speaker Hub, you will be able to review both session tasks and speaker tasks. Session tasks are action items related to the session, like uploading slides. Speaker tasks are action items related to you as an individual speaker, like adding your bio.
- If you need to make any changes to your session, follow the program update process outlined in the next section of this page.
Multiple emails
If you are involved with multiple sessions, you will receive an email for each session. The only difference between each email will be the specific session details, with the opportunity to create a calendar appointment for the session date and time.
Audio and video prompts
The Speaker Hub will ask for access to your microphone and camera on steps 4 and 5 of the speaker onboarding. You do not need to grant this access. Skip all audio and video prompts by pressing the “Do it later” button on step 4 and the “Complete Onboarding” button on step 5.
Program Updates
Program updates will be accepted through March 2 at 11:59 PM PT. Following this date, only limited program update options will be available, focusing on cancellations.
Please reference the schedule that is available through the Speaker Hub to verify your session date, time, location, and other details. You must complete the speaker onboarding prior to viewing this page.
Use the Program Update Form to submit any final changes to your program details, including presenter changes, program title and abstract edits, and cancellations. Please allow 7-10 business days for a member of the NASPA team to complete your updates.
Preparing for Your Session
#NASPA25 PowerPoint Template
Click here to download the template and build your slides. Use of the template is encouraged, but not required. We invite you to utilize the resources provided within the template to create your slides with accessibility in mind, and to incorporate a place-conscious perspective into your presentation - beginning with and going beyond a land acknowledgment.
Uploading Slides and Handouts
Log in to the Speaker Hub and and click the Add Documents button on your session to upload slides, handouts, and any other materials. All presenters on a session (coordinating and supporting presenters) have access to upload materials in the Speaker Hub.
These materials will be available for attendees to view in the conference app. In order to create an accessible conference experience for all attendees, please upload your materials no later than one day prior to your session.
What to Expect Onsite
When you arrive in New Orleans, there will be lots of ways to get the support you need to have a successful presentation! Here are some of the things you can expect.
Session Room Details
Reference the schedule that is available through the Speaker Hub to confirm your session location. Venue maps will be available in the conference app to help you find your way to your session room.
All session rooms will have a podium at the front of the room equipped with one wired microphone attached to the podium, and one head table with three chairs.
Each room will also have a screen and LCD projector with an HDMI connection. Presenters must bring their own laptop and any necessary adapters. Wifi is not guaranteed, so all presentation media (including slide decks) should be downloaded locally in advance or saved on a flash drive.
Speaker Ready Room
Presenters can visit the Speaker Ready Room starting on Saturday, March 15 to practice connecting your laptop to a projector or test your clicker to make sure that it will advance your slides. Hours and location will be posted in the conference app.
Get Assistance Onsite
Presenter assistance will be available at registration or through the conference text help line, which is open to all attendees. Send a text or stop by registration to ask for any in-the-moment assistance that you need. The text number and hours will be posted in the conference app.