The Meeting Space Request Tool is now CLOSED.
The deadline to submit a meeting space request was Friday, November 1. If you missed the request window and have an urgent meeting need, you can contact the NASPA Director of Meetings at firstname.lastname@example.org. Any requests after the November 1 deadline will be subject to a $50 fee.
It’s important to note that all requests are subject to approval. Meeting space is very limited and not all requests can be accommodated. Notifications of space assignments will go out the week of Monday, November 18.
Meeting Space Guidelines
There is no cost associated with using meeting space, however if you wish to provide catering and/or have audiovisual needs, these are available at additional costs.
There is a fee for exhibitors who are requesting a meeting reception space.
- Less than 1,000 sq. feet: $250
- More than 1,000 sq. feet: $500
Sponsored vs. Non-Sponsored
Meetings and receptions fall into two categories, NASPA-sponsored events and non-NASPA-sponsored events.
NASPA Sponsored Events
Meetings and receptions that fall under this category are those meetings/receptions that are paid for by NASPA. Included in but not limited to this category are Knowledge Community meetings and receptions and NASPA leadership-, division-, and staff-coordinated meetings and receptions.
Non-NASPA Sponsored Events
Meetings and receptions that fall under this category are all meetings and receptions that are NOT paid for by NASPA. Events that typically fall under this category are institutional receptions and meetings. These events happen in conjunction with the NASPA Annual Conference but are not supported financially by NASPA.
Catering information, menus, and hotel contacts will be available in December 2019.
Available Times & Spaces