2020 NASPA Annual Conference

Meeting and Event Space Request

The Meeting Space Request Tool is now CLOSED.

The deadline to submit a meeting space request was Friday, November 1. If you missed the request window and have an urgent meeting need, you can contact the NASPA Director of Meetings at Any requests after the November 1 deadline will be subject to a $50 fee.

It’s important to note that all requests are subject to approval. Meeting space is very limited and not all requests can be accommodated. Notifications of space assignments will go out the week of Monday, November 18.

Meeting Space Guidelines


There is no cost associated with using meeting space, however if you wish to provide catering and/or have audiovisual needs, these are available at additional costs.  

There is a fee for exhibitors who are requesting a meeting reception space.

  • Less than 1,000 sq. feet: $250
  • More than 1,000 sq. feet: $500
Sponsored vs. Non-Sponsored

Meetings and receptions fall into two categories, NASPA-sponsored events and non-NASPA-sponsored events.  

NASPA Sponsored Events

Meetings and receptions that fall under this category are those meetings/receptions that are paid for by NASPA. Included in but not limited to this category are Knowledge Community meetings and receptions and NASPA leadership-, division-, and staff-coordinated meetings and receptions.

Non-NASPA Sponsored Events

Meetings and receptions that fall under this category are all meetings and receptions that are NOT paid for by NASPA. Events that typically fall under this category are institutional receptions and meetings. These events happen in conjunction with the NASPA Annual Conference but are not supported financially by NASPA.


Catering information, menus, and hotel contacts will be available in December 2019.

Available Times & Spaces

Day Type of Event Location Available Times
Saturday, 3/28 Meetings


8:00 am - 5:00 pm

Sunday, 3/29 Meetings

8:00 am - 5:00 pm

Monday, 3/30


7:00 am - 11:00 am
12:00 pm - 5:00 pm

Monday, 3/30 Receptions

5:00 pm - 6:30 pm
8:45 pm - 11:00 pm

Tuesday, 3/31 Meetings 7:00 am - 11:00 am
12:00 pm - 5:00 pm
Tuesday, 3/31 Receptions

7:00 pm - 11:00 pm

Wednesday, 4/1 Meetings 8:00 am - 12:00 pm